Exhibitor Kit

Greetings and welcome to ShowEast 2014! 

 

We are excited to return to The Westin Diplomat Resort and Spa in Hollywood, Florida from October 27-30, 2014 and anticipate a terrific convention.  A lot of hard work and planning go into producing a successful Expo and it is that same degree of preparation that will ensure your experience is a productive one.

Your Online Exhibitor Services Manual gives you the ability to order GES products and other exhibition services online. Please review the online manual carefully, paying special attention to procedures and deadlines that will save you time and money.  Additional vendor and service forms can be downloaded to successfully prepare your booth(s) for the upcoming ShowEast convention.  Click here to view the manual.

If you have difficulty reading or understanding any of the forms, please contact:

GES – Global Experience Specialists, Inc.
7050 Lindell Road
Las Vegas, NV  89118-4702
(800) 475-2098
www.ges.com/chat

Hours of Operation

Please refer to the following schedule to ensure a smooth move-in and to staff your booth appropriately:

Exhibitor Move-In Hours:
Sunday, October 26                    8:00am –  5:00pm
Monday, October 27                    7:00am – 2:00pm

Expo Business Hours (TENTATIVE)
Monday, October 27                   
5:30pm –  8:30pm    Opening Night Reception on the Expo floor

Tuesday, October 28                
12:00pm –  4:00pm    Lunch on the Expo floor

Wednesday, October 29      
8:30am – 12:00pm   Breakfast on the Expo floo
6:00pm –  8:30pm    Happy Hour on the Expo floor

Dismantle Hours
Thursday, October 30                 
7:00am – 3:00pm

Booth Height and Sightline Regulations
While we encourage creative and innovative booth designs that will maximize your company’s exposure, everyone must comply with the following limitations for booths of various sizes:

In-Line / Corner            Maximum Backwall Height – 8 ft.
*Within two feet of the closest aisle, sidewall must not exceed 42 inches in height.

Peninsula                     Maximum Backwall Height – 10 ft.
*Within two feet of the closest aisle, backwall must not exceed 42 inches in height.

Island                           Maximum Wall Height – 12 ft.

If you would like to hang signs or banners above your booth space, order forms are enclosed in the Exhibitor Manual.  Please submit them directly to PSAV, the Westin’s in-house service provider.  Your hanging signage must be directly above your booth space and cannot overhang adjacent booths or aisles.

Please be courteous to your surrounding booths.  Sound levels and projected images from your equipment must remain inside the confines of your allocated space.  If Show Management receives complaints that sound emanating from your exhibit space is too loud or if any images are projected into the aisle, on a wall, or into a neighboring booth, we reserve the right to ask that changes be made to minimize disturbance to adjacent exhibitors.

Although some exhibitors have used the same booth scheme for many years, we ask that you take a moment to make sure your booth(s) fits the guidelines listed above.  If you have any questions regarding the Expo, policies, contractors, height restrictions, the location, size, layout or design of your booth, etc., please feel free to contact Jordan Scherzer at jordan.scherzer@filmexpos.com.  If you have any doubts or concerns, please send a diagram of your intended booth plan for review.

We are here to work with you and while there are exceptions to every rule, those exceptions are for Show Management to make. We will be flexible when we can; however, our goal is to not have anyone’s booth compromised by another.

Program Journal Exhibitor Listing – Deadline: Friday, September 26th
Don’t miss out on the one item attendees always bring back to their office….the official ShowEast Program Journal.   The information you submit will provide both existing and potential clients with important contact details about your company.  Please click here to submit your company information.  NOTE: You have been assigned a distinct customer number to use to enter your information via the aforementioned link.  If you have not yet received your customer number, please contact jordan.scherzer@filmexpos.com.

As an Expo 2014 exhibitor already confirmed for the show, why wait?  Submit your information today!  Exhibitor listing submissions received after the Friday, September 26th deadline will not be included in the Program Journal.

New Product Listing – Deadline: Monday, September 22nd
The 2014 ShowEast Program Journal incorporates a section devoted to “New Products” displayed on the Expo floor.  A new product can be defined as a modern concept to your company that is being introduced at your booth.  It can be an update to an old device that will yield new or better results or a brand-new development that expands your company’s services.  We ask that you submit one high-res jpeg image along with a 100-word description of your product as email attachments.  All submissions for this section must be emailed to judy.smath@filmexpos.com by Monday, September 22nd (NOTE: We retain the right to edit or not list submissions for products debuting more than 6 months prior to show date.)
Program Journal Advertising – Deadline: Friday, October 3rd
The Program Journal is distributed to every attendee at ShowEast, and by advertising in the Program Journal, your company will be top-of-mind with attendees and they will know where to find you at the show.  Please click here for the Program Journal Ad Reservation form.

Exhibitor and Guest Badges – Deadline: Friday, October 24th
Be advised that our policy on exhibitor & guest badges is based upon the size of your booth space.  A single 10’x10’ space will receive five (5) complimentary exhibitor/staff badges and seven (7) complimentary guest badges.  If you have a space larger than 400 sq. ft., the maximum number of complimentary guest badges will be thirty (30). Additional badges over the allotment are available for $50 each. 

To submit your request for Exhibitor and Guest Badges, you must first submit a Program Journal listing.  Please click here to enter Exhibitor and/or Guest names. NOTE: You have been assigned a distinct customer number to use to enter your information via the aforementioned link.  If you have not yet received your customer number, please contact jordan.scherzer@filmexpos.com.

Please be mindful of the Friday, October 24th deadline.  Additions or changes after this date will have to be requested on-site at the Expo Registration desk beginning Sunday, October 26th.

Signage

The ShowEast signage package details a wide variety of opportunities available to you within the Westin.  Pricing includes production and installation by Quality Sign and Marquee, this year’s preferred signage vendor.  Please review the attachment and contact jordan.scherzer@filmexpos.com to confirm availability of desired signage locations.

Lightboxes – Deadline: Friday, September 19th

Lightboxes will be set up on both levels of the convention center along the hallways leading to the trade show and the registration areas. Please click here to view the reservation form for further details.

Drayage

Plan ahead…a few changes to your shipping method could help save you money! Review the key shipping items in the Shipping, Drayage and Material Handling section to find out how you can pack and ship your items most cost efficiently.

Hotel Accommodations

Take advantage of the special ShowEast room rates at the Westin Diplomat and Crowne Plaza hotels. Simply click here to be directed to the Hotel Information section of our website to make your reservation today.  We STRONGLY recommend you make your reservations prior to Friday, September 12th to ensure availability. Be sure to mention you are attending ShowEast when making reservations.

The ShowEast team looks forward to another exciting and event-filled convention in Hollywood, Florida!  If there is anything we can do to enhance your experience, please do not hesitate to contact us.

Regards,
Jordan Scherzer
Senior Convention Operations Manager, Prometheus Global Media
jordan.scherzer@filmexpos.com